Trade shows and conferences may be planned and run much more efficiently thanks to technology, but navigating the many event management software alternatives can be confusing. In order to get the most of your event management system, this blog article will highlight the factors you should take into account while comparing various options.  Organizations may use the capabilities at their disposal to inform their decisions and make the most of their event management technology investments.  

Floor Plan Management

Access to an interactive floor plan can completely alter the experiences of organizers, exhibitors, and attendees. Using level-based admin access, event management software should include tools that enable show organizers to swiftly set up, manage, and distribute the expo floor plan online in real-time. Additionally, it ought to give exhibitors a safe self-service interface via which they may update the information in their printed and online directories and add improved digital material to raise engagement over the course of the show cycle. The capacity to manage payments, gather online contracts for booth space, feature and sell sponsorship material, and collect payments is something else that show managers should look for.

Strong Registration Instruments

Any event that is successful must have registration. You can guarantee a better experience for hosts and attendees by integrating features like online registration, check-in and badge printing, lead retrieval, and attendance tracking into your event management software system. All of these options make it simpler for guests to register for your event and acquire the information they require without having to stand in line or manually enter their information into your database. 

Requests for Proposals 

 should offer solutions for managing the call for proposals in addition to expediting the procedures for planning a conference or other event. A Call for Proposals module with a strong user interface for conference managers, presenters, and graders should be part of the ideal solution. In this way, submitters could easily post accepted proposals on the website or mobile app of their choice after they had created or modified them in a single spot.  A dashboard and on-demand reports should be included in the program so that customers may have an up-to-date overview of their proposal submission process at any time.  

Management of conferences 

Strong conference management tools that enable teams to effectively manage session schedules and speaker assignments should be provided by the ideal solution. A secure system for speakers to upload their bios, handouts, and photos should be provided, and attendees should be able to browse sessions, mark those they plan to attend, and submit questions to speakers before, during, or after the session. It should also be able to build and update event content in real-time by adding, importing, and editing data for tracks, sessions, sponsors, and speakers. 

Mobile Application 

A mobile app is a terrific method to give event attendees a more interesting experience. Consider characteristics like these while looking for an event management software solution:

A no-code program

Profile pages for sponsors and exhibitors

Integrations of registration systems

Carousel of featured billboards

Event directories/feeds

Polling/survey instruments

An event website created using an app

Center for notification settings