How to Backup IMAP email in PST format?

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This article is about backing up your email in case something goes wrong with your email service. It explains two ways to do this:

• Using the built-in export feature of your email program (like Outlook).
• Using a third-party tool like Shoviv IMAP Backup.

Both methods will backup your emails in multiple file formats like PST, MBOX, MSG, EML, etc. file formats.

Understanding IMAP and PST

IMAP (Internet Message Access Protocol) is a protocol used by email servers to store and retrieve emails. Emails remain on the server, allowing you to access them from any device. PST, on the other hand, is a file format used by Microsoft Outlook to store emails, contacts, and calendar items. Backing up your IMAP emails to PST creates a local copy on your computer, independent of the server.

Manual Backup via Email Client (For Technically Adept Users)

The manual approach involves using your email client’s export functionality. This method requires some technical knowledge and may vary slightly between email clients. Here’s a general guideline:

1. Launch your email client.
2. Navigate to the export settings. This might be under “File” > “Open & Export” or similar options.
3. Choose “Export to a file” and select “Outlook Data File (.pst)” as the export format.
4. Select the specific folders or emails you want to back up. Some clients allow exporting the entire account.
5. Choose a destination for the PST file. Ensure you have enough storage space.
6. Follow any additional prompts and complete the export process.

Benefits:

• Free and readily available.

Challenges:

• Time-consuming, especially for large inboxes.
• Complex for non-technical users.
• Limited filtering options for selecting specific emails.
• May not support incremental backups (backing up only new emails since the last backup).

Shoviv IMAP Backup Tool: A User-Friendly Solution

Shoviv IMAP Backup offers a dedicated and user-friendly solution for backing up your IMAP emails to PST. Here’s why it’s a compelling choice:

1. Simple Interface: The intuitive interface guides you through the backup process.
2. Broad Compatibility: Works with various IMAP providers like Gmail, Yahoo Mail, etc.
3. Selective Backup: Choose specific folders, date ranges, or apply filters to backup only relevant emails.
4. Incremental Backups: Saves only new emails since the last backup, saving time and storage space.
5. Scheduling: Automate backups to run regularly for a stress-free process.
6. Advanced Features: Offers encryption for added security and the ability to restore PST files back to your IMAP account if needed (paid versions).

Using Shoviv IMAP Backup Tool:

1. Download and install Shoviv IMAP Backup. Free and paid versions are available.
2. Launch the application and create a new backup job.
3. Enter your IMAP account credentials (server address, username, password).
4. Select the folders you want to back up and choose PST as the output format.
5. Configure advanced settings like filters, scheduling, and encryption (optional).
6. Click “Start Backup” to begin the process.

Benefits:

• User-friendly interface for all technical levels.
• Selective backup options and filters for efficient management.
• Saves time and storage space with incremental backups.
• Automates backups for peace of mind.
• Additional features like encryption and restoration (paid versions).

Choosing the Right Method

For technically savvy users with a small number of emails, the manual approach might suffice. However, Shoviv IMAP Backup offers a more convenient, time-saving, and feature-rich solution for most users. Consider the size of your inbox, your technical comfort level, and the desired level of automation when making your choice.

Conclusion

Saving your IMAP emails to PST files is important to keep a safe local copy of your important data. Whether you prefer doing it manually or using the easier approach with Shoviv IMAP Backup, regularly backing up your emails is essential for safeguarding your email conversations.

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