How to Transform Lotus Notes to PDF with All Email Files?

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Summary – IBM Lotus Notes is the most popular email client and server for sharing and connecting data. On the other hand, the PDF file format is independent and portable. If you want to convert Lotus Notes to PDF, this post is for you. I will go over the two approaches, a manual method and an automatic NSF to PDF Converter application, thoroughly and effectively. Before we go into the ways, let us first understand why we want to transform Lotus Notes to PDF with all Email Files.

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Reasons to Transform Lotus Notes to PDF –

1. Many users must save their NSF data on a local machine.
2. Users must be technically proficient in order to handle Lotus Notes NSF emails.
3. Lotus Notes NSF is more expensive than PDF.
4. Users cannot access NSF files unless they have configured IBM Lotus Notes.
5. If a user wants to view and print their emails directly, they can convert NSF files to PDF format.

Method 1 Manually Convert Lotus Notes to PDF Documents.

To convert Lotus Notes NSF emails to PDF manually, follow the steps outlined below: 

1. The first step is to download, install, and run Adobe Acrobat on your PC.
2. Then, to convert the NSF file to PDF format, Acrobat uses a feature called PDF Maker.
3.  After installing Acrobat on your tool, it’ll be displayed in IBM Lotus Notes automatically.
4. Now, open the Lotus Notes app and pick the files you need to export to PDF.
5. Next, visit the moves tab and select “Convert selected message to Adobe PDF”.
6. After that, decide on a region in which you need to put your documents and faucet on “Save”.
7. After the changing procedure is completed, it will open the report.
8. Users can now preview the transformed documents in chronological order. However, there are several drawbacks to using this guide method. We talk about the key drawbacks of making use of this manual process to convert Lotus Notes to a PDF layout.

The primary drawbacks of the manual method

• This manual approach does now not allow for bulk conversion of NSF emails to PDF format.
• This technique of exporting NSF to PDF documents calls for technical understanding.
• It makes no guarantees to guard the facts in the course of the conversion.
• The manual manner requires greater time to finish the whole conversion method.
• There are not any safety issues.
• Because of these barriers, many users pick to make use of an automatic method to transform NSF to PDF documents.

Method 2 Transform Lotus Notes to PDF Format Automatically

This automated technique requires the usage of the TrustVare Lotus Notes to PDF Converter Software. This automatic software is the most reliable solution for converting NSF emails to PDF for all email attachments. In addition, it has the innovative function of efficiently managing folder structure based on the real file. It also provides a free trial version in which customers can convert up to a few emails to each folder for free.

Use an Automated Tool to Convert Lotus Notes to PDF.

• To begin, download, install, and execute the Lotus Notes to PDF Converter tool on your device.
• Then, select a single file or multiple file mode and touch the next option.
• Select the files from the tree structure and preview your email before beginning the conversion.
• Select the PDF file format from the drop-down option.
• The next step is to eliminate duplicate emails from files.
• Then, using the date filter option, convert the NSF file to PDF based on the start and finish dates you specify.
• You may now utilize the Naming Convention functionality to specify the path where your converter files will be saved.
• Finally, select the convert button. Your NSF file will be successfully converted to PDF format.

Conclusion

In this post, we discussed two techniques for Transform Lotus Notes to PDF; manual and automatic. Both ways are effective, but the manual technique requires technical expertise and is a considerably longer procedure. Thus, many users prefer the automated method because it fulfills your expectations for exporting Lotus Notes to PDF format.