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How to Set Up WooCommerce Request a Quote in 2025

Looking to offer flexible pricing to your B2B or wholesale customers? Or perhaps you sell custom products where prices vary based on specific customer needs? In that case, setting up a WooCommerce request a quote system on your online store might be just what you need.

In this article, we’ll walk you through everything you need to know about setting up a request-a-quote feature using the Request a Quote for Price for WooCommerce plugin by Extendons. Whether you're a developer, a business owner, or a curious store manager, this guide will help you get started without technical confusion.

Table of Contents

1. What Is a Request a Quote System?

2. Why Use WooCommerce Request a Quote?

3. Key Features of the Extendons Plugin

4. Step-by-Step: How to Set Up WooCommerce Request a Quote

   • Install the Plugin

   • Configure Basic Settings

   • Display the Add to Quote Button

   • Customize the Quote Submission Form

   • Hide Prices and Add to Cart Button

   • Manage and Respond to Quote Requests

   • Convert Accepted Quotes to Orders

5. Use Cases for Request a Quote Systems

6. Best Practices for Using Request Quote WooCommerce

7. Frequently Asked Questions (FAQs)

1. What Is a Request a Quote System?

A request-a-quote system allows customers to inquire about product prices instead of buying products directly. Instead of displaying prices and a “Buy Now” button, you show an Add to Quote button that lets customers request a price estimate.

This system is especially helpful for businesses selling:

• Wholesale or bulk products

• Customized goods

• Products with dynamic pricing

2. Why Use WooCommerce Request a Quote?

Let’s face it—one-size-fits-all pricing doesn’t work for every store. Here’s why adding a WooCommerce request a quote feature can be a smart move:

• Handle Price Variations Easily: For businesses with fluctuating prices depending on order quantity, delivery timeline, or customer type.

• Better Control Over Pricing Strategy: Hide prices from competitors or casual browsers.

• Improve B2B Interactions: Wholesale customers often expect to negotiate pricing.

• Capture Leads: Every quote request is a potential lead you can follow up on.

3. Key Features of the Extendons Plugin

Request a Quote for Price for WooCommerce by Extendons is designed to give store owners control and flexibility over how they manage quotes. Here's what it offers:

• Show or hide the “Add to Cart” and product prices

• Display Add to Quote button for specific users, roles, products, or categories

• Customize quote request forms with multiple field types

• Notify users with customizable email templates

• Support quote-to-order conversion

• Add reCAPTCHA to avoid spam

You can fine-tune this plugin to fit almost any store type—from retailers needing custom quotes to manufacturers serving bulk buyers.

4. Step-by-Step: How to Set Up WooCommerce Request a Quote

A. Install the Plugin

To begin, purchase and download the Request a Quote for Price for WooCommerce plugin from the Extendons website or marketplace.

1. Go to your WordPress Dashboard

2. Navigate to Plugins > Add New

3. Click Upload Plugin and select the ZIP file

4. Click Install Now, then Activate

B. Configure Basic Settings

Once activated, navigate to WooCommerce > Request a Quote Settings. Here, you’ll manage general configurations, such as:

• Enable or disable the quote functionality

• Choose button style: text link or button

• Set button text (e.g., “Request a Quote”)

• Customize button colors (background, hover, text)

This helps match the design with your store’s branding.

C. Display the Add to Quote Button

You can control who sees the Add to Quote button and where it appears:

• User Types: All users, specific roles (e.g., wholesalers), logged-in users, or guests

• Pages: Product pages, category pages, or both

• Products: Enable for selected items or entire categories

This is particularly useful if only certain product types need quote requests.

D. Customize the Quote Submission Form

A good quote form collects all necessary information without confusing the customer. Extendons gives you full control:

• Add unlimited fields (text, dropdown, file upload, etc.)

• Customize placeholders, labels, and default values

• Set fields as mandatory or optional

• Apply visibility rules by user role

You can also reorder fields to improve the form’s flow.

E. Hide Prices and Add to Cart Button

To encourage quote requests rather than instant purchases, you can:

• Hide product prices

• Hide the “Add to Cart” button

• Replace both with the quote button or a custom message

This is handy for B2B products or items with dynamic pricing structures.

F. Manage and Respond to Quote Requests

All quote submissions appear in your admin panel. From here, you can:

• View submitted requests

• Review attached files and customer details

• Offer a custom price

• Change the quote status (Pending, Accepted, Declined, etc.)

The plugin automatically notifies the customer via email based on the quote status. These emails are fully customizable.

G. Convert Accepted Quotes to Orders

When a customer accepts your offer, you can let them:

• Convert the quote into a WooCommerce order

• Proceed to checkout with the agreed-upon pricing

This bridges the gap between quoting and purchasing smoothly, without extra steps.

5. Use Cases for Request a Quote Systems

Using request quote WooCommerce plugins like Extendons makes sense for:

A. B2B and Wholesale Stores

Wholesale pricing is rarely fixed. Let customers submit quote requests so you can tailor pricing based on quantity, delivery time, or location.

B. Customized or Personalized Products

If a product’s price depends on its design, material, or other attributes, collecting quote details before giving a price is a must.

C. High-Value or Bulk Products

For expensive or bulk products, many customers want to negotiate or at least understand what affects pricing.

D. Hidden Pricing for Competitive Advantage

Some stores choose to hide prices entirely, encouraging contact and reducing competitor visibility.

6. Best Practices for Using Request Quote WooCommerce

To make the most of your setup, follow these tips:

• Use Clear Labels: “Add to Quote” should make sense to your customers—avoid jargon.

• Keep Forms Simple: Only ask for what’s necessary. Too many fields can reduce submission rates.

• Respond Quickly: Customers who request quotes are often ready to buy. Speed matters.

• Use Custom Emails: Tailor your email messages for professionalism and clarity.

• Regularly Review Requests: Make it part of your daily workflow to respond to inquiries.

7. Frequently Asked Questions (FAQs)

What is a WooCommerce request a quote plugin?

It’s a tool that lets you replace product prices and the buy button with a quote request feature, helping you manage custom pricing through WooCommerce.

Can I hide prices from certain customers?

Yes. The Extendons plugin allows you to hide prices and the Add to Cart button based on user roles or login status.

Is this plugin suitable for B2B?

Absolutely. Many B2B stores use it to handle flexible pricing, bulk orders, and product customization.

Can I show the quote button on specific products?

Yes. You can enable the quote button for selected products or categories only.

Does this plugin work with guest users?

Yes. You can allow both logged-in and guest users to submit quote requests.

Can customers upload files?

Yes. The quote form supports file uploads, which is useful for custom product requests.

What happens when a quote is accepted?

You can enable an option to let the customer convert an accepted quote into a regular WooCommerce order.

Final Thoughts

Adding a WooCommerce request a quote system in 2025 is more than just a plugin installation—it’s a shift in how you sell products and interact with customers. With the Extendons plugin, you get a robust yet flexible solution that works for wholesalers, B2B merchants, and anyone offering custom products or variable pricing.

It’s easy to set up, works with your existing WooCommerce store, and gives you full control over how, when, and to whom you show pricing.

If you're serious about offering more tailored shopping experiences and improving how you handle pricing negotiations, now is the perfect time to implement a request-a-quote system on your store.